Home >> Divisions >> FINANCE AND MATERIALS DIVISON


This Division is under the overall control of Deputy Chief Administrative Officer (Finance & Material)/Dy CAO (FM). There are 08 sections in this Division. The section wise Charter of Duties of this Division is as under:-

  1. CAO/MP-I
    1. Processing of the work related to procurement of Furniture, Water Coolers, Shredding Machines, Window type Air Conditioner, Heater, Heat Convector, Office Equipment;
    2. Processing of the work related to repair of Furniture, AMCs of IT related equipments, Air Conditioner, Security related equipments, Water Coolers;
    3. Processing of cases related to hiring of Desert Coolers; and,
    4. Processing of the work related to outsourcing of Casual Labourers.

  2. CAO/MP-II & III
    1. Processing of cases related to procurement of Livery Store Items, stationery store and General Store Items, Security & Fire fighting equipments, IT related equipment/consumables, Fax machine, EPABX;
    2. Processing of the cases of book binding and rubber stamps;
    3. Procurement of books / newspapers; and,
    4. AMCs of IT related equipments, security & fire fighting equipments.
    5. Hiring of Vehicles for O/o JS (Trg) & CAO.

  3. CAO/SM-I
    1. Processing of the work related to issue of Furniture Store, consumable and non-consumable office equipment store items (Computer, Printer, Fax machine, Photocopy Machine etc);
    2. Processing of the work related to issue of Glass, Curtains, Sceneries, Heaters, Heat Convectors, Water Cooler, AC and other Cold and Hot items; and,
    3. Processing of the work of Electrical Workshop, Painting, Polishing and Dry Cleaning.

  4. CAO/SM-II
    1. Issue of Wall Clock, Books to ISOs offices;
    2. Issue of Stationery Store items, General Store items and Livery Store items;
    3. Reimbursement of newspaper claims of CAO’s office & other ISOs; and,
    4. Processing of the cases of grant of permission for purchase of briefcase/handbag to officials working in CAO’s office and ISOs and forwarding of bills to PCDA for reimbursement.

  5. CAO(ADVANCE)
    1. Processing of the cases of LTC Advances, TA/DA Advances;
    2. Issue of Railway Forms (Warrant/Form-`D’/Coupe Forms etc.);
    3. Processing of the cases of settlement of advances with respect to Outstation Posting where advance drawn from CAO’s office, in consultation with CDA/concerned Admin of CAO’s office; and,
    4. Audit Para, Parliament Question, RTI applications on the above subjects.

  6. CAO(FMG)
    1. Processing and grant of House Building Advances;
    2. Reports and Returns in r/o FM Division;
    3. Compilation of Audit Para, Parliament question, RTI applications on the above subjects;
    4. Cash & Account Cell; and,
    5. All budgetary matters related to contingency grant, sub allocation of DDGIT Fund and Sub allocation of DGQA Fund.

  7. CAO/MOVEMENT-I
    1. Processing of Settlement of Temp Duty Claims (Local and Outstation);
    2. Processing of Permanent Transfer claims;
    3. Processing of final Settlement Claims of Study Tour;
    4. Processing of final settlement claims after retirement;
    5. Processing of election duty claims;
    6. Liaison with O/o PCDA, MoD(Fin), Deptt of Expenditure/Min of Finance and DOP&T to settle outstanding TA/DA claims; and,
    7. Audit Para, Parliament Question, RTI Applications on above matters.

  8. CAO/MOVEMENT-II
    1. Processing of LTC claims of Home Town & All India LTC Claims;

    2. Liaison with O/o PCDA, MoD(Fin), Deptt of Expenditure/Min of Finance and DOP&T to settle outstanding LTC claims; and,
    3. Audit Para, Parliament Question, RTI Applications on above matters.